PCSP Small Project Support Scheme Application Form 2019/20
1. Background Information

PCSP Small Project Support - Grants up to £10,000

Open and Closes Dates
Current Status: Open
Date Opened: Monday, 25th February 2019 at 10:00 am.
Date Closes: Friday, 22nd March 2019 at 3:00 pm.


Please note: PCSP Small Project Support is available up to a maximum of £10,000.

  • There will be one round of funding in this financial year 2019-20. (See Key Dates).
  • The fund will cover Project Costs up to a maximum of £10,000.
  • Groups who submit multiple applications can only have one successful application funded.
  • Where possible, groups should apply to one particular District Electoral Area (DEA). Applicants for project costs must identify the DEA that at least 80% of the project beneficiaries are from. If the project beneficiaries are from more than one DEA this must be highlighted in the application.

The purpose of PCSP Small Project Support is to assist projects/services that:

  • Increase the community safety and/or confidence in policing for residents in the city and district as outlined in the PCSP Action Plan for 2019-20.
  • Meet the community safety priorities/actions identified within the Strategic Growth Plan.
  • Foster community safety initiatives in areas of identified socio-economic need.
  • Increase community safety and/or confidence in policing through the enhancement of partnership working.
  • Assist groups to identify their local community safety needs and develop plans to address these.

Funding is only available to groups with a base within the Council area.

The Application Form is available upon request in a number of formats including Paper Format, Large Print, Braille, PDF, Audio Formats (CD, MP3, DAISY) and Minority Languages. For further information on alternative formats please contact: telephone the PCSP Office on (028) 7125 3253, text phone: (028) 7137 6646 or email: pcsp@derrystrabane.com.

The PCSP Small Project Support 2019/20 has two application sections:

Section A - Online Registration and Pre-Assessment
Section B - Online Application

Who can apply for funding?

The PCSP Small Project Support Fund is open to constituted 'Non Profit Taking' organisations that are open, accountable and representative of the geographical area which they service and promote and support community safety. Groups that have a base in our Council area and provide a project/service that will benefit residents in the Derry City and Strabane District Council area can apply.

When applying for funding:

  • You may contact relevant Council Officers before completion of your Application. Please note that officers can only advise on the process, not on the content of your application.
  • Supporting Documentation is required for successful applications only. Any additional information provided will not be considered in the Assessment process.
  • Please keep a copy of your completed Application Form for your own reference.

Deadline for submission of applications

If you are submitting your application by hand or by post, you should send it to:

PCSP Small Project Support Scheme
Policing and Community Safety Partnership Manager
Health and Community Directorate
Community Development Section
Derry City and Strabane District Council
98 Strand Road
Derry BT48 7NN

OR

PCSP Small Project Support Scheme
Policing and Community Safety Partnership Manager
Health and Community Directorate
Community Development Section
Derry City and Strabane District Council
47 Derry Road
Strabane BT82 8DY

Applicants are reminded that the deadline for submission of applications is 3.00pm on Friday, 22nd March 2019. Applicants are encouraged to submit their application early as this deadline is absolute. Please do not wait until near the closing time to submit your application. Under no circumstances will an application be deemed eligible after the 3:00pm deadline.

Be aware of the speed of your internet connection, your system configuration and the volume of general web traffic that may impact on the time required to upload your application.

Derry and Strabane PCSP cannot accept responsibility for transmission delays. Your completed application must be received before the deadline.

Please note that all successful applications will be subject to an Outcome Based Accountability process.

Please note that all projects will be subject to a monitoring and evaluation process.

Please read all documentation carefully before submitting your application.

Remember: An official receipt must be obtained from a Council Official from the Health and Community Directorate if the application is delivered by hand.

If posting, it is recommended that you do give due regard to delivery times specifically during holiday time including Bank Holidays to ensure that your application is delivered by the closing date.

Please take note of this before proceeding:
Guidance Notes and the Scoring Matrix in order for you to be well prepared to complete the online application.
I have read and understand this Background Information
2. Registration / Pre-assessment
To complete this section you must complete the Essential Details Form and both take and pass the Eligibility Check Questions.

This document is available upon request in a number of formats including Paper Format, Large Print, Braille, PDF, Audio Formats (CD, MP3, DAISY) and Minority Languages. For further information on alternative formats please contact the PCSP office by telephone on (028) 7125 3253, by text phone on (028) 7137 6646 or or by emailing: pcsp@derrystrabane.com.

When submitting your application the PCSP will only accept applications on the current 2019-20 Application Form for this round of funding and the application is subject to the above deadline. For further information contact the PCSP office by telephone on (028) 7125 3253, by text phone on (028) 7137 6646 or by emailing pcsp@derrystrabane.com.

Applicants must remain within the allocated maximum words stated in the Application Form questions. Please do not attach additional information to your application unless expressly requested on the form.

Essential Details Form

Please note: All fields marked with * are required.

Name of Group: *
Group Address and Postcode: *
Group Contact Telephone No.: *
Project / Service Title: *

MAIN CONTACT DETAILS:

Please note that all correspondence will be sent to the Main Contact Name and Address outlined below.

Main Contact Name: *
Position:
Contact Address and Postcode: *
(for all correspondence)
Contact Telephone No.: *
Contact Mobile No.:
E-mail Address: *
Confirm E-mail Address: *

Initial Eligibility Check

Applicants should note that if a Letter of Offer 'In Principle' is issued all the information below will be checked. Furthermore, copies of all essential documentation must be provided by an agreed date before a formal Letter of Offer will be issued.

Eligibility Check Questions

Before you can submit an application you must first complete the questions below to see if you are eligible. Only if you are eligible can you proceed to submit an application for funding.

Question Answer Outcome
A2.1 Has your project/service already been completed? Yes No
A2.2 Does your group have a Committee? Yes No
A2.3 Is your group a Constituted Group which adheres to the requirements of the governing document? Yes No
A2.4 Is your group a 'Non Profit Taking' group? Yes No
A2.5 Are your beneficiaries from the Derry City and Strabane District Council area? Yes No
A2.6 Does your group have up to date accounts duly certified by a qualified Accountant from one of the following accounting bodies: A.C.C.A or C.I.M.A or C.I.P.F.A. or I.C.A? Yes No
A2.7 Does your group have current Public Liability Insurance which will cover the project/service? Yes No
A2.8 Will your project/service involve working with children/young people or vulnerable adults? Yes No
A2.9 Will your project/service promote a primarily political or religious purpose? Yes No
A2.10 Could your project/service be considered the responsibility of another statutory agency? (e.g. statutory youth or education service; health service, police service etc.) Yes No
A2.11 Is your project/service committed to good relations, equal opportunities and Section 75 Legislation in terms of Policies and the delivery of services? Yes No
A2.12 Is any part of the funding applied for going towards repayments of debts, retrospective grants or capital build expenditure? Yes No
A2.13 Does your application include funding salaries? Yes No
A2.14 Is your project/service's primary objective to raise money for charity? Yes No
A2.15 Is your group registered with the NI Charity Commission? Yes No This question will not impact your eligibility to apply to the 2019/20 fund.

NI Charity Commission:

All community and voluntary organisations in Northern Ireland are now legally required to have registered with the NI Charity Commission.

Derry and Strabane PCSP would like to highlight to your group that you need to act now to begin a registration process. Please contact the Charity Commission on:

www.charitycommissionni.org.uk or telephone: (028) 3832 0220 or admin@charitycommissionni.org.uk for advice on what you need to do.

The law has changed in Northern Ireland. It is no longer optional for your group to choose to be a charity – it is compulsory. Not being registered at this time will not impact on this funding application for 2019/20 small project support, so please do continue to apply, however to not register may mean that in coming years you will not be able to apply for PCSP funding. It may also prevent you from engaging in other fundraising activities and applications to other funders in the future.

General Data Protection Regulations (GDPR):

Derry and Strabane PCSP will use the information you give us on the application form during assessment and for the life of any grant we award you to administer and analyse grants and for our own research.

We may give copies of this information to individuals and organisations we consult with when assessing applications, when monitoring grants and evaluating the impact of our funding programmes. These organisations may include accountants, external evaluators and other organisations or groups involved in delivering the project.

We may also share information with other government departments, organisations providing match funding and other organisations and individuals with a legitimate interest in applications and grants, or for the prevention or detection of fraud.

We might use the data you provide for our own research. We recognise the need to maintain the confidentiality of vulnerable groups and their details will not be made public in any way, except as required by law.

We will dispose of the information we hold when we no longer require it and in line with our Retention and Disposal policy.

For further information, please visit the Council’s web page at:
http://www.derrystrabane.com/Footer/Privacy-Policy

Freedom of Information Act:

The Freedom of Information Act 2000 gives members of the public the right to request any information that we hold, subject to certain exemptions that may apply. This includes information received from third parties, such as, although not limited to, grant applicants, grant holders and contractors.

If information is requested under the Freedom of Information Act we will release it, subject to exemptions; although we may consult with you first. If you think that information you are providing may be exempt from release if requested, you should let us know when you apply.

For further information, please the Council’s web page at:
http://www.derrystrabane.com/Council/Freedom-of-Information

Or the Information Commissioner’s Office at:
https://ico.org.uk/global/contact-us/

Applicant Authorisation

Please ensure you provide the correct information in the boxes below.

Current Chairperson: *
Date: *  

Current Secretary or Treasurer: *
Date: *  

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3. Login / Create New Account
OK, so what do I do now? - Choose from the options directly below.

Existing Applicant Login Form

Have you previously registered and applied to dcsdgrantaid.com? If so enter your account login details in the form below.
Email Address: *
Password: *

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Forgotten your Password?

If you have an account with us but cannot remember your login password do not worry. Enter your email address in the textbox below and we will email your password to you.
Thanks. Your password details have just been emailed to you.
Email Address: *

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New Applicant Signup Form

If this is your first time applying through dcsdgrantaid.com please register with us using the form below. Upon registering an Activation Code will be emailed to you. Upon receipt of this code you will be required to copy and paste this code into the 'Activate My Account' form below. Only when this is done will you then be able to proceed to make an application.
Well Done! You have registered successfully with dcsdgrantaid.com. An email has been sent to your email address containing an Activation Code. Please copy and paste this Activation code into the 'Activate My Account' form below.

Should you not receive the activation code please do not worry as accounts which are not activated are automatically activated by our system 5 minutes after registration. To access the application form you then just need to enter your Email Address and Password into the Existing Applicant Login Form above.
Email Address: *
Confirm Email Address: *
Password: *

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Activate My Account Form

Enter the account activation code that was emailed to you into the textbox below to activate your account.
Email Address: *
Activation Code: *

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4. Application Form
Congratulations you have reached the Application Form stage.
Please note: if you leave this page without having click on the Save Button you will lose your work. You can save the application as you complete it, by simply clicking on the 'Just Save' button. When you are ready to submit the Application to Derry City and Strabane District Coucil click on the 'Save and Submit' button.
Downloadable Documents: Guidance Notes Scoring Matrix

Application Form

Reference Number:  
Project Name / Group Name:
Amount Applied For:
Up to a Max £10,000
Project Start Date:
(on or after 1st April 2019)
 
Project End Date:
(on or before 28th February 2020)
 

Q1 Beneficiaries

Q1 Which District Electoral Area (DEA) are your beneficiaries from?
See Guidance Note Q1 – Page 5
Please tick all that apply
Local DEA  
Ballyarnett
Derg
Faughan
Foyleside
The Moor
Sperrin
Strabane
Waterside

Q2 Project/Service Details

Q2 - Please describe what you want the grant for, how you will manage and deliver the project/service and how your project/service will focus on community safety and/or improving confidence in policing.

See Guidance Note Q2 - Page 5 (Maximum 600 words)
Word Count: Words Remaining:

Q3 Local Need

Q3 - Please identify the local need for your project/service and explain how this would improve your local community or area.

See Guidance Note Q3 - Page 5 (Maximum 500 words)
Word Count: Words Remaining:

Q4 Strategic Growth Plan


Derry and Strabane PCSP seek to promote and adhere to the Strategic Growth Plan Priorities which will enhance Civic Pride throughout the Council area.
Q4 Strategic Growth Plan

How will your project/service contribute to the outcomes identified within the social pillar of the Strategic Growth Plan?

See Guidance Note Q4 - Page 6 (Maximum 500 words)
Word Count: Words Remaining:

Q5 Draft PCSP Action Plan 2019-2020

Q5 Draft PCSP Action Plan 2019-2020

How will your project/service contribute to addressing the themes identified within the Draft PCSP Action Plan for 2019-2020?

See Guidance Note Q5 - Page 6 (Maximum 500 words)
Word Count: Words Remaining:

Q6 Project / Service Costs

Q6 - How will the costs for the proposed project/service be broken down? Your answer should provide a detailed breakdown of exactly where the funding will be used. The following table may be used to assist you.

See Guidance Note Q6 – Page 6 and 7
Expenditure Details Itemised Costs (if applicable) (£) Total Costs (£) Amount Required from Derry & Strabane PCSP (£) Who will Fund Remainder (20% match funding required)
Totals:   £ £  
If the cost of the project/service is more than you have applied for, have you identified the rest of the funding you need?
Yes No
Amount Secured (£):
Amount Pending (£):

Thank you! Your Application was saved and has been submitted successfully to Derry and Strabane Policing & Community Safety Partnership.


Your Reference Number:


We will be in touch, when we have reviewed your application.


Good Luck with your Application!


Sincere Regards,

PCSP Small Project Support Scheme,
Policing and Community Safety Partnership Manager,
Health and Community Directorate,
Community Development Section,
Derry City and Strabane District Council,
98 Strand Road,
Derry BT48 7NN

PCSP Small Project Support Scheme,
Policing and Community Safety Partnership Manager,
Health and Community Directorate,
Community Development Section,
Derry City and Strabane District Council,
47 Derry Road,
Strabane BT82 8DY